Right to Rent Checks

Government legislation was introduced in February 2016, which lawfully requires Landlords and Agents to check each occupiers’ right to rent in England, aged 18 years and older.

It is a legal requirement for us to check original documents (most commonly a passport and residence permits/ visas) in the presence of the document holder.

If, for any reason, it is not possible to make these checks, it may result in the cancellation of your tenancy.  To make this process easier, you will be provided with a questionnaire on your application form to help you identify which documents you will need to supply us with.  If we are not in receipt of Right to Rent checks for all occupiers, it could prevent you and your housemates from collecting keys when your tenancy commences.  If you are not sure what to provide, below you will find a list of acceptable documents.  (Note, if you are a student tenant, we will require a copy of your student card OR university acceptance letter in addition to your Right to Rent checks).

Remember, you must be present for your Right to Rent checks and all documents must be the originals- we cannot accept copies or scans.  Additionally, make sure the document you are providing us with is a true likeness to you.

For more information, the Home Office have provided a Short Guide on Right to Rent Checks, for Tenants and Landlords.

 

List A: Acceptable Single Documents (any one of the following)

  • A passport (current or expired) showing that the holder is a British Citizen, or a citizen of the UK and Colonies having the ‘right of abode’ in the UK.
  • A passport or national identity card (current or expired) showing that the holder is a national of the European Economic Area (EEA) or Switzerland.
  • A registration certificate or document (current or expired) certifying or indicating permanent residence issued by the Home Office, to a national of the European Economic Area country or Switzerland.
  • A ‘permanent’ residence, ‘indefinite leave to remain’, ‘indefinite leave to enter’ or ‘no time limit’ card issued by the Home Office (current or expired), to a non- EEA national who is a family member of an EEA or Swiss national.
  • A biometric ‘residence permit’ card (current or expired) issued by the Home Office to the holder indicating that the person named has ‘indefinite leave in the UK, or has ‘no time limit’ on their stay in the UK.
  • A passport or other ‘travel document’ (current or expired) endorsed to show that the holder is either ‘exempt from immigration control’, has ‘indefinite’ leave in the UK, has the ‘right of abode’ in the UK, or has ‘no time limit’ on their stay in the UK.
  • A current immigration status document issued by the Home Office to the holder with a valid endorsement indicating that the holder is either ‘exempt from immigration control’, has ‘indefinite’ leave in the UK, has the ‘right of abode’ in the UK, or has ‘no time limit’ on their stay in the UK.
  • A certificate of registration or naturalisation as a British Citizen.

 

List A (Group 2): Acceptable documents (any two of the following)

  • A full birth or adoption certificate issued in the UK, Channel Islands, the Isle of Man or Ireland, which includes the name(s) of at least one of the holder’s parents or adoptive parents.
  • A current full or provisional photo card UK driving licence.
  • A letter from HM Prison Service, the Scottish Prison Service or the Northern Ireland Prison Service confirming the holder’s name, date of birth and that they have been released from custody of that service in the 6 months prior to the check.
  • A letter issued within the 3 months prior to the check by a UK government department or Local Authority and signed by a named official (giving their name and professional address), confirming the holder’s name and that they have previously been known to the department or local authority.
  • A letter issued within the 3 months prior to the check from an officer of the National Offender Management Service in England and Wales confirming that the holder is the subject of an order requiring supervision by that officer; from an officer of a local authority in Scotland confirming that the holder is the subject of a probation order requiring supervision by that officer; or, from an officer of the Probation Board for Northern Ireland confirming that the holder is the subject of an order requiring supervision by that officer.
  • Evidence (identity card, document of confirmation issued by one of HM forces, confirmation letter issued by the Secretary of State) of the holder’s previous or current service in any of HM’s UK armed forces.
  • A letter from a UK police force confirming that the holder is a victim of crime and has reported a passport or Home Office biometric immigration document stolen, stating the crime reference number, issued within the 3 months prior to the check.
  • A letter issued within the 3 months prior to the check signed by a representative of a public authority, voluntary organisation or charity which operates a scheme to assist individuals to secure accommodation in the private rented sector in order to prevent or resolve homelessness.
  • A letter issued within the 3 months prior to the check confirming the holder’s name signed by the person who employs the holder (giving their name and business address) confirming the holder’s status as employee and employee reference number or their National Insurance Number.
  • A letter issued within the 3 months prior to the check from a UK further or higher education institution confirming the holder’s acceptance on a current course of studies.  This letter should include the name of the educational establishment, as well as the name and duration of the course.
  • A letter issued within the 3 months prior to the check from a British passport holder who works in (or is retired from) an acceptable profession as specified in the list of acceptable professional persons at Annex A. The letter should confirm the holder’s name, and confirm that the acceptable professional person has known the holder for longer than three months. (please contact us to discuss this option further).
  • Benefits paperwork issued by HMRC, a UK Local Authority or Job Centre Plus, on behalf of the Department for Work and Pensions or the Northern Ireland Department for Social Development, issued within the 3 months prior to the check.
  • Disclosure and Barring Service Certificate (criminal record check) issued within the 3 months prior to the check.

 

List B: Time- Limited Documents (any one of the following)

  • A current passport or other ‘travel document’ endorsed to show that the holder is allowed to stay in the UK for a time-limited period.
  • A current biometric ‘residence permit’ card issued by the Home Office to the holder, which indicates that the named person is permitted to stay in the UK for a time-limited period.
  • A current ‘residence card’ (including a accession residence card or derivative residence card) issued by the Home Office to a non-EEA national who is either a ‘family member’ of an EEA or Swiss national or has a ‘derivative’ right of residence.
  • A current immigration status document issued by the Home Office to the holder with a valid endorsement indicating that the named person may stay in the UK for a time-limited period.
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Jesmond Office

59 St George's Terrace, Newcastle, NE2 2SX

0191 212 2020

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6 Old Elvet, Durham, DH1 3HL

0191 212 6970

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